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Tuesday, 3 January 2017

7 Ways to Increase Your Productivity Using the Google Drive

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It's extremely difficult to find an ideal organization and productivity app which possesses almost every feature that you have been looking for. We all seek an organization tool which can ease our tasks, help us achieve higher productivity and is not very complex to use. Well, if you have been looking for such a tool that’s easy to access, offers cloud storage and free services, then you should check “Google Drive”. Integrated with every Google account and free cloud storage, nothing can be better at organizing, storing, and allowing access to your data than Google Drive. However, most people confine the uses of Google Drive only to storing and accessing. There’s much more that can be done with Google Drive to enhance your productivity.

This post will share some of the innovative ways to use Google Drive to augment your overall productivity.

    An Ideal Amalgamation of Online and Offline Functionality

While an office suite that offers online access is what most of us seek, as such systems automatically update your content online, making it easier to access from anywhere without requiring a manual upload. But, sometimes internet connection is not available. For instance, in flights, rural areas and during internet fluctuations. So, does that mean that when you don’t have access to the internet, you cannot work on your Google Drive files?

Well, that’s not true. Google Drive allows you to work on your files easily when you lack an active internet connection, and as soon as the connection is restored, the files are automatically synced, and your files are updated.

Moreover, if you want to work offline, you can easily do that with simple tweaking in your Chrome settings. After installing the Google Drive App, all you need to do is navigate to the left and menu, select “
Settings” and then select the “Offline” option.

    Previous File Versions Restoration

Google Drive can now put all your file version nightmares to an end by enabling you access all the previous versions of a document that you created over the period of last 30 days. The document revisions from last one month are saved automatically by the Google Drive, and can easily be accessed by selecting the “File” option before clicking on the “See Revision History” option. From all the available options you can choose to restore whichever file version you like.

    Voice Typing

It's an amazing feature, especially for those who have to type a lot or do not like typing on a computer. To create a new Google Docs file you can opt not to type, the content and instead use an inbuilt “Speech to Text Conversion” system facilitated by which allows you to narrate the contents that you want to get typed in the file. This speech recognition system works quite well and even understands the commands like “Period” and “New Line”. It works on all the major browsers except Safari, as Safari does not support WebRTC. 

    Use “Docurated” to Find Files in the Google Drive

As more and more data start piling up in your hard drive, Google Drive, or cloud storage, it becomes increasingly difficult to find out the different files when you need them. Most of the times, we only remember a part of the name of the file, and thus it becomes a nightmare to find a particular file out of the colossal data. But not anymore, now you can use “Docurated” to find your documents in the Google Drive. Docurated functions like the Google search engine, enabling the users to easily find file or folder. Docurated transforms any file server and cloud storage into an actionable and intelligent knowledge suite to provide an immediate access to the most relevant content. 

    Automatically Save Emails and Attachments In Google Drive

You can use an add-on “Save Emails and Attachments” which performs the same function as illustrated by its name. You can automatically save the emails and their attachments in the Google Drive. You can choose that which emails or attachments you want to be saved on the basis of diverse parameters including the email ID of the sender, attachment size, message size. This add-on runs every hour by default and syncs the emails from your email ID for the Google Drive.

Use Google Drive as your Default Documents Folder

With a very simple tweak, you can make your Google Drive as the default documents folder, and thus, every document that you want to save on your computer will automatically get saved to the Google Drive. All you need to do is right click your “Documents” folder, select “Properties” and choose Google Drive as the default documents folder on your Windows computer.

If you want to accomplish the same on your Mac, open your terminal and type the following command “cd Users/your username/Google\Drive”. Press Enter, and then type “~/Documents /Documents” and then press Enter again.

Local backup of Online Files

Contrary to the popular belief that Google Drive is just about the cloud storage, you can use it to synchronize your online and offline files. If you want to backup all your online files locally, you can use the desktop app available in the Google Drive to synchronize your cloud and local files with ease. Furthermore, this app enables automatic backup of all your online files on your local desktop.

Now, that you know about these vital tips and tricks, you can certainly use google drive in many innovative ways to augment your efficiency. 

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